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Gencon 2015 - Rep Scheduling

 
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cliffwiggs
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PostPosted: Tue Jun 16, 2015 11:28 am GMT    Post subject: Gencon 2015 - Rep Scheduling Reply with quote

Putting this here to remind myself to do it...
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cliffwiggs
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PostPosted: Tue Jun 16, 2015 11:37 am GMT    Post subject: Reply with quote

I hope you are all on the forum and watching these.

Here is who I have helping to demo:
Chuck
Cliff
John K
Paul
MikeD
Conrad
Mrs Conrad
Andrew
Matt
Shannon
Jake
Dane
Mel

I'm gonna go through my emails and document when I last asked you for availability. then I'll work on the puzzle of creating a schedule that doesn't violate that...
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cliffwiggs
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PostPosted: Fri Jun 19, 2015 1:20 pm GMT    Post subject: Reply with quote

I wanted to post this draft schedule to see if anyone has strong heartache about it before I write it up in more detail.

Each persons situation is unique, but I've tried to make it as balanced and fair as I can given their other commitments and varying compensation (badge,hotel,transportation).

We all can float jobs. If one place is dead and another is swamped, you can float over. If both places are dead, then I'll tell you to take some extra time off.

Everyone will have some time in both games, but a demo is easy to learn and floating can help cover inexperience.

JohnK will be acting as the event coordinator for sealed and constructed events and collecting tickets for all events.
Chuck will be the booth PR person.
Shannon will be doing retail.
Paul will be Booth demo floater (and he likes Daemon Diceâ„¢).
Cliff will be doing the specialty events (playtest and campaigns) and floating everywhere.

The rest of you will vary based on the schedule and paired you up. At any given time one pair is 'off', one pair is doing 'events', and two pairs are doing 'booth'.

'Off' means doing what you want.

'events' means running the Novice tournament (we can't call them Demos), in the TCG event hall. This is walking how ever many people show up through a game or two. If no one shows up or they leave early, then you get a little time off until the next event.

'booth' means running demos as people show up. it might be to one person or to four people at a time. We don't want to misrepresent the game, but we don't have to do into every detail. Enough to teach the basics, have fun, and move them over to purchasing. We should be over booked on the booth, so can take potty and food and shopping breaks IF we are slow.

Each day is separated into two blocks of 4 hours and there are usually an hour break between. i.e. if you work the morning events, then there is an hour before the evening booth.

Morning Event is from 9 to 1.
Afternoon Event is from 3 to 7.
Morning Booth is from 10 to 2.
Afternoon Booth is from 2 to 6.

Also everyone will have one evening of doing an event which is only 2 hours long from 8 to 10.


Andrew/Matt Jake/Dane Conrad/Misses MikeD/MelP
Which Evening? Sat Thurs Friday None
Thurs Morning Booth Off Booth Event
Afternoon Booth Booth Event Off
Fri Morning Off Booth Off Event
Afternoon Off Event Off Booth
Sat Morning Event Booth Off Booth
Afternoon Booth Off Booth Event
Sun Morning Booth Event Booth Off
Afternoon Off Booth Off Off


So, anyone have heart burn about it?
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MikeD
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PostPosted: Sat Jun 20, 2015 6:22 pm GMT    Post subject: Reply with quote

Cliff,

Looks good to me. Thanks for all your hard work in setting up the events and schedules for GENCON.
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cliffwiggs
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PostPosted: Mon Jun 22, 2015 8:55 am GMT    Post subject: Reply with quote

Here is an exploded version of the schedule. I'll work on making a per person listing.


Thursday Friday Saturday Sunday
Tables1,2 Tables3,4 Table5 Booth Tables1,2 Tables3,4 Table5 Booth Tables1,2 Tables3,4 Table5 Booth Tables1,2 Tables3,4 Table5 Booth
9am Dragon Novice Mike/Mel Daemon Sealed John K Demo(VIP) Cliff/Paul Dragon Novice Mike/Mel Dragon SingleRace John K Playtest Daemon Cliff Dragon Novice Andrew/Kathy DragonSealed:TFvsFWa John K
10am Dragon Novice Mike/Mel Daemon Sealed John K Demo Andrew/Matt/Conrad/Kathy Dragon Novice Mike/Mel Dragon SingleRace John K Playtest Daemon Cliff Demo Jake/Dane/Paul Dragon Novice Andrew/Kathy DragonSealed:TFvsFWa John K Campaign Cliff Demo Jake/Dane/Mike/Mel Dragon Novice Jake/Dane Dragon Sealed Single John K Daemon Worlds John K Demo Andrew/Matt/Conrad/Kathy
11am Daemon Novice Mike/Mel Daemon Sealed John K Demo Andrew/Matt/Conrad/Kathy Daemon Novice Mike/Mel Dragon SingleRace John K Playtest Dragon Cliff Demo Jake/Dane/Paul Daemon Novice Andrew/Kathy DragonSealed:TFvsFWa John K Campaign Cliff Demo Jake/Dane/Mike/Mel Dragon Novice Jake/Dane Dragon Sealed Single John K Daemon Worlds John K Demo Andrew/Matt/Conrad/Kathy
12pm Daemon Novice Mike/Mel Daemon Sealed John K Demo Andrew/Matt/Conrad/Kathy Daemon Novice Mike/Mel Dragon SingleRace John K Playtest Dragon Cliff Demo Jake/Dane/Paul Daemon Novice Andrew/Kathy DragonSealed:TFvsFWa John K Demo Jake/Dane/Mike/Mel Daemon Novice Jake/Dane Dragon Sealed Single John K Daemon Worlds John K Demo Andrew/Matt/Conrad/Kathy
1pm Demo Andrew/Matt/Conrad/Kathy Demo Jake/Dane/Paul Demo Jake/Dane/Mike/Mel Daemon Novice Jake/Dane Dragon Sealed Single John K Daemon Worlds John K Demo Andrew/Matt/Conrad/Kathy
2pm Dragon No Magicians John K Playtest Daemon Cliff Demo Andrew/Matt/Jake/Dane Dragon Draft John K Demo Mike/Mel/Paul Daemon Draft Twins John K Dragon Worlds John K Demo Andrew/Matt/Conrad/Kathy Demo Jake/Dane
3pm Dragon Novice Conrad/Kathy Dragon No Magicians John K Playtest Daemon Cliff Demo Andrew/Matt/Jake/Dane Dragon Novice Jake/Dane Dragon Draft John K Campaigns Cliff Demo Mike/Mel/Paul Dragon Novice Mike/Mel Daemon Draft Twins John K Dragon Worlds John K Demo Andrew/Matt/Conrad/Kathy Demo Jake/Dane
4pm Dragon Novice Conrad/Kathy Dragon No Magicians John K Playtest Dragon Cliff Demo Andrew/Matt/Jake/Dane Dragon Novice Jake/Dane Dragon Draft John K Campaigns Cliff Demo Mike/Mel/Paul Dragon Novice Mike/Mel Daemon Draft Twins John K Dragon Worlds John K Demo Andrew/Matt/Conrad/Kathy
5pm Daemon Novice Conrad/Kathy Dragon No Magicians John K Playtest Dragon Cliff Demo Andrew/Matt/Jake/Dane Daemon Novice Jake/Dane Dragon Draft John K Demo Mike/Mel/Paul Daemon Novice Mike/Mel Daemon Draft Twins John K Dragon Worlds John K Demo Andrew/Matt/Conrad/Kathy
6pm Daemon Novice Conrad/Kathy Daemon Novice Jake/Dane Daemon Novice Mike/Mel
7pm Dragon Draft* John K Dragon Sealed Kickers John K Daemon Sealed Plus Cliff Dragon Battlefest John K Playtest Daemon Cliff
8pm Dual Novice Jake/Dane Dragon Draft* John K Campaign Cliff Dual Novice Conrad/Kathy Dragon Sealed Kickers John K Daemon Sealed Plus Cliff Dual Novice Andrew/Matt Dragon Battlefest John K Playtest Daemon Cliff
9pm Dual Novice Jake/Dane Dragon Draft* John K Campaign Cliff Dual Novice Conrad/Kathy Dragon Sealed Kickers John K Daemon Sealed Plus Cliff Dual Novice Andrew/Matt Dragon Battlefest John K Playtest Dragon Cliff
10pm Dragon Draft* John K Dragon Sealed Kickers John K Daemon Sealed Plus Cliff Dragon Battlefest John K Playtest Dragon Cliff

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cliffwiggs
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PostPosted: Mon Jun 22, 2015 9:26 am GMT    Post subject: Reply with quote

I think this matches the list above.


MikeD & Mel
Thursday 9am to 1pm - Event
Friday 9am to 1pm - Event
Friday 2pm to 6pm - Booth
Saturday 10am to 2pm - Booth
Saturday 3pm to 7pm - Event

Conrad & Kathy
Thursday 10am to 2pm - Booth
Thursday 3pm to 7pm - Event
Friday 8pm to 10pm - Event
Saturday 9am to 1pm - Event(Kathy Only)
Saturday 2pm to 6pm - Booth
Sunday 10am to 2pm - Booth

Andrew & Matt
Thursday 10am to 6pm - Booth
Saturday 9am to 1pm - Event(Andrew Only)
Saturday 2pm to 6pm - Booth
Saturday 8pm to 10pm - Event
Sunday 10am to 2pm - Booth

Jake & Dane
Thursday 2pm to 6pm - Booth
Thursday 8pm to 10pm - Event
Friday 10am to 2pm - Booth
Friday 3pm to 7pm - Event
Saturday 10am to 2pm - Booth
Sunday 9am to 1pm - Event
Sunday 2pm to 4pm - Booth
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cliffwiggs
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PostPosted: Fri Jun 26, 2015 11:02 am GMT    Post subject: Reply with quote

FYI - kevin came out of the woodwork and will be joining us.

I'll be updating the schedule, but it should be as simple as folding him in to give others more time off.
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chuckpint
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PostPosted: Sat Jun 27, 2015 12:45 pm GMT    Post subject: Reply with quote

If anyone is there Wednesday night, we could use some help doing the "Trade Day" demos. The people there are retailers, librarians, and teachers. We want to push Daemon Diceâ„¢, but also have Dragon Diceâ„¢ available to demo as well.
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cliffwiggs
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PostPosted: Mon Jun 29, 2015 6:50 am GMT    Post subject: Reply with quote

Everyone should be 'in town' on wednesday. I'll ask for some volunteers. not everyone follows the forums like they should.
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cliffwiggs
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PostPosted: Tue Jul 21, 2015 6:51 pm GMT    Post subject: Reply with quote

cliffwiggs wrote:
FYI - kevin came out of the woodwork and will be joining us.

I'll be updating the schedule, but it should be as simple as folding him in to give others more time off.


FYI - Dane dropped out, everyone say BOO DANE

So kevin is the new dane... or maybe Mel is the new Dane and Kevin is the new Mel...

We will figure it out onsite with a feat of strength.
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